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Academic Policies >

Policy for Students Recalled to Active Duty as Members of the National Guard or Reserve

This policy applies to any student enrolled in the seminary at the time of a call to ac­tive duty, and applies regardless of whether the activation is involuntary or voluntary.

In case of involuntary activation:

• The student or a family member should notify the Dean of Students or the Registrar as soon as possible. The seminary recognizes that the activation may make timely notification difficult, and in some cases impos­sible.
• If the student cannot complete his or her coursework, all tuition for the incomplete work will be refunded to the student, including any fees which have not completely benefited the student.
• The student will be awarded the appropriate mark for the withdrawal (W, WP or WF) depending on the person’s standing in a class and without regard to the point in the semester when activation occurs.
• A student may complete current coursework, i.e., finish a course or distance education course, as appropriate and feasible. If the student desires to complete his or her current coursework, the faculty will make a reasonable effort to enable the student to do so.
• A student will retain his or her student status for up to three years following the date of the first day of the semester of withdrawal from the seminary for purposes of activation. Any registration for courses must be for studies during the next full semester following deactivation. The student will inform the seminary of his/her intent to register for classes within 90 days of deactivation or honorable discharge.
• The student will not be required to request readmission to the seminary, but will be required to re-sign the Statement of Faith. If a student has taken coursework at another institution, up-to-date transcripts will be required.
• A change in marital status, counseling received, criminal charges or gross moral failure may, at the discretion of the Director of Admissions, necessitate a reapplication for admission to the seminary.

In case of voluntary activation in time of war (declared or undeclared):

• The student or a family member should notify the Dean of Students or the Registrar as soon as they submit their request for voluntary recall or activation.
• The student will not register for any courses during a semester in which they expect to be recalled or activated.
• If the student cannot complete his or her current coursework by the date on which they receive transit orders, all tuition for the incomplete work will be refunded to the student. Fees attendant to registration and course requirements will not be refunded.
• The student will be awarded the appropriate mark for the withdrawal (W, WP or WF) depending on the person’s standing in a class and without regard to the point in the semester when activation occurs.
• A student may complete current coursework, i.e., finish a course or distance education course, as appropriate and feasible. If the student desires to complete his or her current coursework, the faculty will make a reasonable effort to enable the student to do so.
• A student will retain his or her student status for up to three years following the date of the first day of the semester of withdrawal from the seminary for purposes of activation. Any registration for courses must be for studies during the next full semester following deactivation. The student will inform the seminary of his/her intent to register for classes within 90 days of deactivation or honorable discharge.
• The student will not be required to request readmission to the seminary, but will be required to re-sign the Statement of Faith. If a student has taken coursework at another institution, up-to-date transcripts will be required.
• A change in marital status, counseling received, criminal charges or gross moral failure may, at the discretion of the Director of Admissions, necessitate a reapplication for admission to the seminary.

Rev. 20080915DS